L2.01.03 · Process level

Requisition lifecycle & capacity control

Run each open requisition from posting to completion, with the headcount it may hire and the budget it may spend enforced at offer and hire.

Implemented, with gaps

10 of 14 steps built · 1 partly

The ball is worked out from these steps and never shows more than they support.

Sub-capabilities · L3

The parts of this capability. Each is delivered by the processes below it.

L3.01.03.01

Requisition opening

Bring an approved need onto the board as an open requisition with an owner, a band and a rubric.

1 process · 2 of 5 steps built · 1 partly

L3.01.03.02

Status & capacity control

Hold, close and complete requisitions without over-hiring or overspending.

2 processes · 8 of 9 steps built

LanesPeople · a colleague does or decides thisAgents · an ai agent does this and reportsSystem · the system does this by ruleSteps● Built◐ Partly built○ Not built

L3.01.03.01 · Implemented, with gaps

Requisition opening

Bring an approved need onto the board as an open requisition with an owner, a band and a rubric.

L4.01.03.01.01 · Process

Open an approved requisition

Starts when: A hiring manager has an approved vacancy.
Ends with: An open requisition with recruiter, hiring manager, openings, band and skills rubric.

Open an approved requisition: steps by who performs them
Lane	Step 1	Step 2	Step 3	Step 4	Step 5
People	1○ Not built Raise the requisition with role, location, band and openings Hiring manager No create form — requisitions are loaded as data.	2○ Not built Approve headcount and band Finance / HRBP Draft status exists; no approval route.	3◐ Partly built Assign the recruiter and set priority TA lead Priority is set in the App; the owner comes with the record. Requisitions	4● Built Move the requisition to Open Recruiter Requisitions
System					5● Built Publish it to the career site Career site Job search

L3.01.03.02 · Implemented, with gaps

Status & capacity control

Hold, close and complete requisitions without over-hiring or overspending.

L4.01.03.02.01 · Process

Close a requisition

Starts when: The role is cancelled or filled elsewhere.
Ends with: A closed requisition and every active candidate dispositioned and told.

Close a requisition: steps by who performs them
Lane	Step 1	Step 2	Step 3	Step 4	Step 5
People	1● Built Ask to close (or Otto asks) Recruiter Requisitions
Agents		2● Built Queue the agent’s close for approval Otto / TA Supervisor Approvals
System			3● Built Show the candidates the close will affect and confirm Requisition service	4● Built Disposition every active candidate as position closed and notify them Decision service	5● Built Write the status change to the decision log Audit Governance

L4.01.03.02.02 · Process

Enforce openings and budget

Starts when: A candidate is selected for offer or hired.
Ends with: The action proceeds only within openings and budget.

Enforce openings and budget: steps by who performs them
Lane	Step 1	Step 2	Step 3	Step 4
People				4○ Not built Request extra headcount Hiring manager No headcount-change request.
System	1● Built Count offers and hires against openings Offer service	2● Built Check the offer against the remaining budget Offer service	3● Built Refuse with a reason when either is exhausted Offer service Requisitions

Gaps to close

Every step that is not fully built, with the process it belongs to — the backlog behind the Harvey ball.

Sub-capability	Process	Step	Who	Status	Why
L3.01.03.01 Requisition opening	L4.01.03.01.01 Open an approved requisition	Raise the requisition with role, location, band and openings	People · Hiring manager	○ Not built	No create form — requisitions are loaded as data.
L3.01.03.01 Requisition opening	L4.01.03.01.01 Open an approved requisition	Approve headcount and band	People · Finance / HRBP	○ Not built	Draft status exists; no approval route.
L3.01.03.01 Requisition opening	L4.01.03.01.01 Open an approved requisition	Assign the recruiter and set priority	People · TA lead	◐ Partly built	Priority is set in the App; the owner comes with the record.
L3.01.03.02 Status & capacity control	L4.01.03.02.02 Enforce openings and budget	Request extra headcount	People · Hiring manager	○ Not built	No headcount-change request.