L2.06.04 · Process level

Shortlisting & stage decisions

Move candidates through the funnel with recorded, gated human decisions.

Implemented, with gaps

6 of 8 steps built · 2 partly

The ball is worked out from these steps and never shows more than they support.

Sub-capabilities · L3

The parts of this capability. Each is delivered by the processes below it.

L3.06.04.01

Gated stage decisions

Every move through the funnel passes the same checks and leaves the same record.

2 processes · 6 of 8 steps built · 2 partly

LanesPeople · a colleague does or decides thisAgents · an ai agent does this and reportsSystem · the system does this by ruleSteps● Built◐ Partly built○ Not built

L3.06.04.01 · Implemented, with gaps

Gated stage decisions

Every move through the funnel passes the same checks and leaves the same record.

L4.06.04.01.01 · Process

Advance a shortlist

Starts when: A recruiter or an agent proposes to advance candidates.
Ends with: Candidates advanced with rationale, logged and notified — or refused by a gate.

Advance a shortlist: steps by who performs them
Lane	Step 1	Step 2	Step 3	Step 4	Step 5	Step 6
People	1● Built Review fit score, AI grade and screening Recruiter Requisitions
Agents		2● Built Propose the decision through Otto or the Supervisor Otto / TA Supervisor
System			3● Built Pause the agent’s decision for approval Approvals Approvals	4● Built Check the sourced gate and the fraud gate Decision service	5● Built Write the decision log and send the candidate notice Decision service	6◐ Partly built Record the named recruiter as the decider Audit Dashboard decisions are stamped with a generic recruiter label.

L4.06.04.01.02 · Process

Override the fraud gate

Starts when: A recruiter judges a flagged candidate genuine.
Ends with: A recorded override with rationale.

Override the fraud gate: steps by who performs them
Lane	Step 1	Step 2
People	1◐ Partly built Request an override with rationale Recruiter Only through an agent’s approval-gated decision; no dashboard control.
System		2● Built Record the decision as overridden Decision service Governance

Gaps to close

Every step that is not fully built, with the process it belongs to — the backlog behind the Harvey ball.

Sub-capability	Process	Step	Who	Status	Why
L3.06.04.01 Gated stage decisions	L4.06.04.01.01 Advance a shortlist	Record the named recruiter as the decider	System · Audit	◐ Partly built	Dashboard decisions are stamped with a generic recruiter label.
L3.06.04.01 Gated stage decisions	L4.06.04.01.02 Override the fraud gate	Request an override with rationale	People · Recruiter	◐ Partly built	Only through an agent’s approval-gated decision; no dashboard control.